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Factors to Consider when Choosing a Video Conferencing System

With the entry of video conferencing in the market, running of companies, holding meetings with partners, meeting with satellite branches has become inexpensive making it easy not only to run a business but also cheaper. In the modern times, one would need to have a good video conferencing system to be in a position to hold a meeting, lecture, presentation or any other discussion. It is essential to note that some meetings are best held using a room video conferencing system while others are best held using a desktop video conferencing system. However, it is essential to understand the difference between a room and a desktop video conferencing systems for one to make informed decision.

One may need to estimate the number of people who will have to meet often to decide on the best video conferencing system. In a case where there are more people to be addressed, one would need to go for a room video conferencing system while dual conversations ought to be held using desktop video conferencing system. One would not need to buy a desktop video conferencing system only to find that he or she needs a different video conferencing system.

In a case where one needs a less interactive meeting such as a lecture or a presentation, he or she would need to consider a room video conferencing system. As a result, it would be most effective in a case where less interaction is needed and when only one individual at a time is addressing a relatively large group of people. On the other end, desktop video conferencing tend to be more interactive where participants can interject, air their views, and receive more instructions from the instructor, manager, executive, or any other senior figure. On the other hand, the seniors can acquire as much information as possible from their peers, and other staff and individuals. A room video conferencing system tend to direct focus on one person who in this case is the presenter or the speaker.

Other than just deciding on the larger groupings of the video conferencing systems, one would need to focus on other factors as well. Right from the beginning, it is essential to note that desktop video conferencing systems tend to be less expensive when compared to their room counterparts. However, when buying, one would need to make sure that he or she enquire more on the audio visual capability of the room or desktop video conferencing system he or she is acquiring. One as a result would need to know that the price of a video conferencing system tend to be affected by many factors. One would also need to note that a room video conferencing system demands a room where meetings can be held while a desktop video conferencing system can be held even on the office normal sitting position.

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